Start with the monthly cost of IT support
If you pay for managed IT, it's usually a monthly price per person. Count the people you expect to have next year, not just today.
If you pay by the hour, add up this year's bills. The total is often bigger than it felt at the time. More on what drives the cost of IT support.
Plan to replace computers on a schedule
Computers wear out, and replacing a few each year is easier on the budget than replacing them all at once.
Microsoft ended regular support for Windows 10 in October 2025, so any computer still running it should be replaced or upgraded first.
Count your licenses and subscriptions
Microsoft 365 and the other software your team uses renew every month or every year. List them, count the seats, and drop the ones nobody uses.
Budget for security, or check that it's in your IT price
Protection on every computer, email security, tested backups and phishing training all cost money to run. With our managed IT plan, protection on every computer, email security and phishing training are included in the per-person price. If your IT company bills them separately, put them in the budget.
More on cybersecurity.
Leave time before your cyber insurance renewal
Insurers ask detailed questions about your security when you renew. If something isn't in place yet, it's better to know a few months ahead than the week the form is due. See what insurers ask about your IT security.
Get project quotes early
New wiring, a network rebuild, Wi-Fi, cameras or phones are one-time jobs. Getting quotes early in the year lets you plan when the work happens, so the costs don't all land at once. More on networks and firewalls.
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